Recruitment for a full-time position as Administrative Officer

Administrative Officer

We are looking for an Administrative Officer to support the day-to-day operations of our East Asia office in Seoul and help coordinate events, travel, and administrative processes. Working closely with the Director, Head of Finance, and Programme Managers, you will help ensure that our office and programmes run. You should enjoy working in a team, take initiative, support colleagues and share our commitment to contributing to a better world. A strong commitment to gender equality and an inclusive working environment is essential.

Main responsibilities

Office administration and operations

• Oversee and maintain the daily office operations, including facilities, equipment, supplies, meeting rooms and shared workspaces
• Lead and oversee procurement and communication with local vendors, landlords, and other service providers.
• Assist the Director with Korean administrative matters, including preparation of documents related to visas, work permits, insurance, and social security. 
• Be the first point of contact for our office, welcome visitors and maintain office calendars, contact lists, and general administrative records.

Finance and documentation

• Support the Head of Finance with expense tracking, reimbursements, and routine budget administration.
• Collect, organize, and maintain invoices, receipts, and other supporting documents in accordance with hbs guidelines, including simple document translation from Korean to English and vice versa.
• Maintain accurate and organized electronic and paper records and contribute to improving administrative procedures, templates, and workflows.

Projects and Events

• Collaborate with Programme Managers to plan and coordinate logistics of workshops, conferences, meetings, and visiting delegations, including venues, suppliers, participant communication, and on-site support.
• Arrange travel and accommodation for staff and project participants and assist with related reimbursement documentation.
• Coordinate with Programme Managers and the Head of Finance to prepare, collect and maintain project-related documentation from partner organizations

Qualifications and competencies 

• Bachelors degree with a minimum of  1 year of work experience, preferably with procurement, financial documentation, or organizing workshops and events involving international participants. 
• Excellent written and spoken Korean and English. Ability to communicate professionally in both languages, including correspondence and simple document translation. 
• Strong organizational skills, attention to detail and the ability to prioritize tasks effectively. Ability to work independently, take initiative, and collaborate effectively with colleagues in a multicultural team.
• Good command of standard office software, including Microsoft Office, spreadsheets, shared documents, and online communication tools.
• Commitment to the foundation's values, including gender equality and an inclusive working environment.
• Experience working in an NGO, foundation, university, international organization, or similar environment is highly desired
• Familiarity with Korean administrative procedures, particularly those related to visas, work permits, insurance, and social security is an asset
• Additional language skills, particularly German or Japanese are an asset.

What we offer

• The opportunity to join a small, dynamic and international team in a friendly working environment characterized by flat hierarchies and collaborative decision-making.
• The opportunity to contribute your own ideas and be part of a worldwide team
• A permanent contract after an initial probation period of 6 months
• 30 days of annual leave and 1 day per week work from home after probation period
• We value a work-life balance and our standard working week is 40 hours. 
  The hbs is a family-friendly organization, parental leave, regular work hours and similar regulations are important to us, although from time-to-time work on Saturdays or the evenings is possible, but will be compensated. 

How to apply

Please send your CV and a brief email introducing yourself to Jasmin.Walda@kr.boell.org until 29^th November 2026.

Applicants must already have the legal right to work in Korea without employer-sponsored visa support. If you are not a Korean citizen, please state your visa status in the email. 
Interviews are planned to be conducted in the 1^st and 2^nd week of December.